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Home > Export/Import > Customs Answer(FAQ) > 5604 Outline of Authorized Delegated Export Clearance Program (FAQ)

5604 Outline of Authorized Delegated Export Clearance Program (FAQ)


 

 The introduction of the Authorized Delegated Export Clearance Program has enabled proper and orderly cargo management, etc. in customs procedures conducted by authorized customs brokers and shipping by authorized logistics operators. Without moving the cargo into a customs area, etc, an exporter under the said program is able to declare export of cargo and receive an export permit.

(Outline of Program)

1.Cargo inspection, customs clearance, etc., by the authorized customs broker
 In response to the commission from the exporter regarding customs procedures, the authorized customs broker must conduct appropriate inspection, etc., of the cargo in question.
 (1)If delegated by the exporter to conduct customs procedures involving Authorized Delegated Export Clearance on a regular basis
  (a)Submitting comprehensive declaration documents
   

 If an exporter is to engage in Authorized Delegated Export Clearance on a regular basis, the exporter or its agent (authorized customs broker, etc.) must submit the Comprehensive Export Clearance for Authorized Delegated Export (Customs Form C-9160), filling in the necessary information, and submitting it to the customs office where the authorized delegated export clearance is to be made.

 Moreover, the authorized customs broker is required to request the exporter information on the authorized logistics operator to handle the cargo in the authorized delegated export clearance in question. At the same time, it is necessary for the said broker to build a communication system with the said authorized logistics operator.


  (b)Advance on-site inspection
   

 The authorized customs broker must conduct an on-site inspection of the cargo management system, in compliance with a designated format, at the location of the cargo under the authorized delegated export clearance in question, at the rate of at least once every six months.

 When an on-site inspection is conducted, the findings are to be submitted to the customs office scheduled to handle the export declaration in question and also to mail the said findings to the authorized logistics operator in charge of handling the cargo for the export declaration in question.


  (c)Authorized Delegated Export Clearance procedure
   

 If the cargo reported in the authorized delegated export clearance is found to be handled appropriately as a result of the aforementioned on-site inspection, the declaration procedure for each authorized delegated export clearance is executed via NACCS, with cargo invoice and other relevant documents. If the cargo in question is found not to be handled appropriately for part or all of the checklist items, in the on-site inspection described in (a), the export declaration procedure is executed by conducting an inspection of the cargo to be declared, with each instance of export declaration.


   

 Also, the information pertaining to the export declaration in question must be reported by the authorized customs broker to the authorized logistics operator responsible for handling the cargo in question.


 (2)If the customs procedure is commissioned by an exporter other than (1) above
  Authorized Delegated Export Clearance procedure
   

If an authorized customs broker is commissioned to execute Authorized Delegated Export Clearance by an exporter, the said broker must confirm and identify the authorized logistics operator to handle the cargo in the said export declaration. In executing this procedure, a declaration is submitted via NACCS by confirming the accuracy of the information regarding the cargo in question and information in the invoice and other relevant documents. Also, it is necessary to enter information on the code of the authorized logistics operator and that of the customs area where the export permit is to be received, with each instance of authorized delegated export clearance.

Also, the information pertaining to the export declaration in question must be reported by the authorized customs broker to the authorized logistics operator responsible for handling the cargo in question.


2.Security control by the authorized logistics operator
 The authorized logistics operator is required to execute the following in handling cargo commissioned by the exporter and managed under the authorized delegated export clearance scheme.
 (1)Creation of a communication system with the authorized customs broker
  When delegated by an exporter to handle cargo under the Authorized Dlegated Export Clearance scheme, the authorized logistics operator must confirm the identity of the authorized customs broker to submit the export declaration in question. At the same time, the said operator must build a communication system with the authorized customs broker in question, in order to communicate with the broker regarding customs inspection of the cargo to be shipped and handling in case of an accident during shipment.
 
 (2)Inspection of cargo at start of shipment
  

When cargo under the Authorized Delegated Export Clearance scheme is to be shipped, the logistics operator in question is required to determine whether the cargo in question matches the cargo code, number and quantity under the export declaration, the date of export declaration and other necessary information identifying the cargo, reported by the authorized customs broker in advance.

 
  

If any difference is found between the information from the customs broker in question with the cargo to be shipped, the said operator must report this to the relevant customs office and also report the finding to the authorized customs broker.


 
For further information, contact the following:

Departments in charge of AEO program 
Hakodate Customs0138-40-4209
Tokyo Customs03-3599-6343
Yokohama Customs045-212-6125
Nagoya Customs052-654-4169
Osaka Customs06-6576-3391
Kobe Customs078-333-3071
Moji Customs050-3530-8312
Nagasaki Customs095-828-0126
Okinawa Regional Customs098-862-9291


For consultations on customs procedures, please contact the nearest Customs Counselor.
Please see No. 9301 for inquiries.